Business Administrator and Office Manager

26 November 2018


Moovly is a cloud-based digital media and content creation platform with the mission to enable everyone to create engaging multimedia content by making it affordable, intuitive and simple. Worldwide, millions of people use Moovly, from students to SMEs and corporate enterprises.

To provide admin and practical support, we are looking for a hands-on, punctual Ghent-based Business Administrator and Office Manager.

What you will do on a daily basis:

  • Accounts receivable: you will work with the sales team as a final part of the chain to ensure timely invoicing. You will process the e-commerce transactions as a preparation for our external accountant. You are open to learn more about e-commerce and how to optimize the processes.
  • Accounts payable: you will process all incoming invoices and provide an up to date overview of all payments to be made. You will be first line contact with the bank.
  • General accounting & reporting: you will own the online accounting system making sure it’s up to date. You generate reports and provide relevant numbers as requested by management. You know how to prepare the books for quarterly VAT reporting and yearly financial closing. You support Moovly’s accountant by preparing as much as you can. You are on top of Moovly’s financials and know where to find what at any time.
  • Office management: you will manage all practicalities concerning the office to provide the necessary supplies and amenities for the team.
  • Management assistance: you support Moovly’s co-founders by giving them administrative assistance in several areas like payroll and legal.

What we would like to see in you:

  • Native Dutch speaker with excellent professional English both orally and written.
  • Medium level proficiency in Excel.
  • Trained in Belgian accountancy and financial management with at least a first working experience (experience in a SaaS environment is considered a plus).
  • A hands-on, flexible & professional mentality, as well as a positive, enthusiastic spirit.
  • A habit to work in detail with a preference to tackle tasks autonomously & pro-actively.
  • An adaptability to online platforms and office software. Experience with Exact Online is a major plus.
  • A team player with outstanding time management skills.

What Moovly has to offer:

  • Moovly is a growing team of progressive, lively and ambitious people who strive together to fulfill the company’s vision of becoming the number one multimedia content creation platform.
  • We offer a challenging and interesting job in a startup environment.
  • We create a pleasant working environment and inspire our team members to live up to their potential.
  • Aside from an up-to-date salary, we offer a flexible working schedule.

That’s our team  

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For any questions you may have concerning business partnerships, pricing, co-creation campaigns, investment opportunities or other matters, don’t hesitate to contact us.

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