FERPA Video

FERPA Video

Published on 8 July 2022

FERPA Training Video (Student Success Center)

Transcript
00:00
Understanding FERPA as a Student Employee
00:08
What is FERPA?
00:12
The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect students' and their educational records.
00:16
It also provides guidelines for appropriately using and sharing students' educational records.
00:20
Information protected by FERPA includes...
00:20
Transcripts
00:20
Applications
00:20
Personnel Files
00:20
Financial Information
00:20
Records (Academic/Personal)
00:20
Conversations about student issues
00:30
Generally, schools must have written permission from the student to release information from their record.
00:36
However, FERPA allows schools to release certain information without a student's consent to certain parties.
00:45
This includes (but is not limited to)...
00:46
School officials with a legitimate educational interest
00:49
Other schools to which a student is transferring
00:52
Appropriate officials for health/safety emergencies
00:55
Appropriate parties involved with student financial aid
00:58
Compliance with a judicial order/lawfully issued subpoena
01:02
FERPA has also identified other information, known as directory information, that may be disclosed without a student's consent.
01:08
This includes (but is not limited to)...
01:10
Student Name
01:13
Local or permanent address
01:15
E-mail Address
01:18
Phone Number
01:21
Major of Study
01:23
Classification/Expected Graduation Date
01:28
You will likely encounter confidential student information in the course of your everyday work
01:32
So, how can you protect students' educational records?
01:37
There are three guidelines you should follow:
01:42
1. Do not disclose personally identifiable information about a student without their written permission unless it is allowed by one of the previously mentioned exceptions.
01:48
2. Only access what you need to know to do your job.
01:53
3. Understand that FERPA does not require you to release student information; it only allows it in certain situations.
01:59
Not sure if you should share information with someone?
02:04
Ask your supervisor!
02:09
And remember...
02:12
When in doubt, don't give it out!
02:17
If you have further questions...
02:19
please visit registrar.uark.edu/student-records/ferpa/ferpa-for-hourly-and-student-employees.php